Have you ever thought of embarking on a journey without a clear destination? No doubt, a journey without destination yields nothing and it is a sheer waste of time and resources. This scenario can be likened to embarking on a project without the scope of management.
Scope of management is a guide that enables you to have an in-depth understanding of what is required of you as a project manager to meet the objectives of the project and the expectations of your clients. Your responsibility as a manager is to ensure that your project is on the right track irrespective of the size and the complexity involved.
When you define the scope of management of your project, the task of achieving the desired results in your project becomes very easy. It is imperative for you to develop it at the initial phase of your planning process. The scope statement in project management involves the drawing up a list of everything needed to create a framework of your project and it will include the goals of the project, deliverables, features, functions, tasks, and the deadlines of the project.
Furthermore, the scope of management includes the scope of risk management which allows you to put measures in place on how to properly manage the risk involved in your business or project. Your ability to manage project risk determines how successful your project will be.
Also, it allows you to manage your scope creep in your project, which is the change in your project scope at any point in time. The reasons for scope creep in project management are poor change control, lack of proper initial identification of what is required about the objectives and poor communication between the parties involved in the project.
In Sinnaps, an online project management tool, you have a tool that is suitable for the creation of your project’s scope of management. It is very easy to use and will allow you and your team to be on the same page while undertaking the tasks involved in the project.
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Project Scope Management
The success of your project is based on how you are able to define the scope of your project accurately. As a business manager, project scope management helps you in the allocation of the labor, time, and costs required to execute the project to completion. The steps involved in project scope management are the following:
Planning: this enables you to capture the picture of your project and define the work that will be done in the project.
Controlling: in this, your focus is on the scope creep, documentation, and tracking, making approval and disapproval of changes in the project.
Closing: this is the audit of the deliverables of the project and the assessment of the outcome of the original plan of the project.
By having a project scope management, you will be able to effectively manage the expectations of your customers and other stakeholders. It ensures the cooperation of everyone involved in a project and it helps in overcoming the problems in the management of the requirements that are susceptible to changes.
Also, it ensures that the project does not exceed the budgetary provision and scheduled deadline. It will bridge the communication gap by clearly defining and communicating the scope to every party involved in the project.
It creates a distinction of what is involved in the project and not at the same time establishing the factors of control that are useful in addressing the elements that result in changes during the project lifecycle.
Project scope management plan example is below:
XYZ, a project management company will undertake the expansion of the production line of Abad Oil, a leading vegetable oil company. The project is expected to increase the production capacity of Abad oil by 25% in the next years so as to take more market share and have a competitive edge over its rivals.
The project is expected to be executed at a cost of $25,000,000 and the new plant will be constructed with the stainless steel and other top-notch engineering materials.
The project team comprises of our entire engineering team to be led by Engineer Adex. The members are expected to work hand in hand to ensure the success of the project. The project is expected to be completed on or before June 30, 2024.
Scope of Management Accounting
Management accounting is a useful tool that offers great assistance to business managers in planning, decision-making, controlling, communicating, and coordinating the financial management of their business organizations.
It assists in the process of preparing the management reports and accounts that offer accurate and timely financial and statistical information that is useful for you in making day-to-day business decisions. It enables you to plan strategically in terms of the budget by making it in tune with your long term plans. It simplifies the process of generating your weekly or monthly reports of your business organization.
Furthermore, you will be able to generate the information that will address the changing needs of your management functions thereby enabling you to develop and manage a range of systems such as financial accounting system, cost accounting system, and tax accounting and information system.
It is a tool for the scope of business management because it allows you to be futuristic in your management approach through forecasting and decision-making by compiling the relevant data for planning, evaluation, and controlling the operations, and performances of the key activities of accounting.
It combines accounting, finance, and management to offer you with techniques for evaluating your business operations and improving the efficiency of your business activities while maximizing the profitability of your business with the budgetary control and capital budgeting.
Also, it helps in developing an internal audit system for control thereby providing you with the economic and financial information that will boost the immediate and future economic decision-making process of your business organization.
Scope of Management Plan Template
This is a model designed to guide you as a business manager through the development of the scope of the management plan of your business project. The template will assist in prompt consideration of every scope management process.
The template allows you to include the services, activities, results, and products you hope to deliver in the project. On the template, you can describe how the project scope will be developed, monitored, controlled, and verified.
In Sinnaps, you will find different project management scope templates that can be easily customized by your business organization for the execution of your project.
The task of getting the best of your scope of management involves having the scope of management information in place in your organization. It is the combination of human and computer-based resources that results in the collection, storage, retrieval, communication, and use of data for the efficient management of the business operations and planning.
Also, it will address project management scope of work through project scope management processes which are the following:
Collection of requirements: it includes the process of defining and documenting stakeholders’ need to meet the activities of the project.
Defining the scope: this is the comprehensive description of the project and product.
Creating the work breakdown structure (WSB): it entails the process of sub-dividing your project work and deliverables into smaller and manageable components
Verifying scope: this involves monitoring and controlling the project by reviewing the deliverables with the clients to ensure their satisfaction after completion.
Control scope: it is the process of monitoring the status of the project to ensure that the requested changes and recommendation are properly integrated into the project or product.
Project scope management tools and techniques are focus group, facilitated workshop, brainstorming, and nominal group techniques.
No doubt, the impact that the scope of management plays in the success of your project cannot be underestimated, it is crucial for you as a business manager to always take your time to develop it painstakingly with your team so as to be able to achieve the desired results and meet the expectations of your customers.