Scrum Backlog: Example and Template

Scrum Backlog

Scrum backlog can also be termed as the product backlog; it is the main list of product features prepared by the product owner in accordance with the product visualized by the stakeholders and the product.


Scrum backlog


Scrum backlog is the prioritized features list that contains a short description of the functionality needed to develop a working version of a product. In scrum backlog, the list might not be complete when it is being created in the first place.

However, the product owner and the members can start the process of creating the list by taking note of everything they could possibly come up with in terms of the product features and functionalities needed to build the product and then create the list. Nevertheless, the list is always subjected to updates in the future as new features could be included in the final version of the product.

Sinnaps is one of the best scrum tools. It can be used in creating the list of product features and it will clearly visualize it to the stakeholders that are involved in the development of Scrum backlog.

Here, you can find a Scrum Planning with a backlog:



Also, if you need more information, you can find it here: Scrum Online Tools.

Scrum project backlog refinement


Scrum project backlog refinement is also referred to as the Scrum project backlog grooming. It is a method of keeping backlog updated, clean, and in proper order. It is the collaborative discussion process that commences at the end of a sprint to confirm if the backlog is ready for the next sprint. The backlog is the set of user stories which are present in the current sprint that define the scope content of a project.

However, the user stories that are attended to could alter the functionality of the development team. In such a scenario, the status of the user stories will be unclear and the team could end up losing focus and fail to deliver within the project completion date.

Scrum project backlog refinement meeting is attended by the Scrum Master, who facilitates everything for the team members, the team, and the product owner. The decision on top items from the product backlog will be made. The team of developers, testers, and Scrum masters can raise queries during the sprint planning session if they come up with any unresolved issue. The anticipated doubts could come in the following forms.

  • How to manage the situations if the user enters invalid data?
  • Which part of the system are the users sanctioned to operate on?

The objective of the scrum project backlog refinement is to allow the team members to interact with others regarding stories. It provides the following:

  • It will increase the efficiency of the team by reducing uncertainty.
  • It will ensure that properly refined stories are easily estimated, tested, and implemented.
  • It increases the efficiency of the team because of the knowledge shared among the team members.

Agile backlog app


This is the software that can be used for the process of refining the product backlog of the agile project teams. Agile backlog app simplifies the process of backlog refinement. Also, you can conveniently edit any issue regarding the backlog on it without any hassle.


Scrum product backlog


It is a list of all things that should be done in a project. It will substitute the traditional requirements specification artifacts. The items can have technical nature or can be in the form of user stories. The owner of the Scrum product backlog is the scrum product owner because some people are often puzzled about “who owns the product backlog”? The Scrum master, the scrum team, and other stakeholders will make a comprehensive contribution to it so as to have a broad and complete To-do list.

The Scrum product owner makes use of the scrum product backlog during the sprint planning meeting to describe the top entries to the team. Then, the scrum team will determine which items they will be able to complete during the next sprint. Each scrum product backlog has certain characteristics that distinguish it from a simple to-do list.

Here, you will find more info about Agile vs Scrum.


Product backlog example


In this example, the product backlog is centered on only entries that add values to the customer. Here, entries without any customer value are pure wastes and should be discarded. The scrum product backlog will include entries for the exploration of the customers’ needs or various technical options, the description of the functional and non-functional requirements, the work needed to launch the product and other items like setting up the work environment.

However, some tasks might offer direct value to the product’s functionality but they can add value by increasing the quality.


Product backlog template


Product backlog template is the template that explains in details what the team intends to spend their time on such as the internal work that will not be noticed by the customers. It simplifies the process of designing the product backlog by the team thereby saving them a lot of time in the process.

The product backlog template can be used to list priorities and maintain the user stories within a project. The template is always editable and can be updated anytime.


Download a Scrum Backlog Template in Excel


Besides, you will find a project plan example made by Sinnaps.

How to create a product backlog in agile?


The process of creating a product backlog in agile entails the following:

  • The blending of the requirements and design in the product backlog: this will help the team in identifying the user story that blends with the element of requirements and design.
  • Making use of the user story structure in the product backlog:  with this, the team will be able to capture the desired features of the product.
  • Develop the product backlog: this will enable the team to drill the requirements behind some of the earlier user stories and break them apart into 2 or more product backlog items.

The management of product backlog is very paramount for the business analyst in adding value to an agile project. The management of product backlog is essential to keep the business needs in sync with the development deliverables and streamline how the requirements are managed throughout the development process.

The product owner is responsible for the product backlog management and it is practiced in order to maximize the value of the product. The following will enhance the management of the product backlog:

    • Keep the product backlog manageable
    • Stick to one product backlog
    • Never do it all by yourself
    • Not everything must be a user story
    • Clearly know what is in your product backlog
    • Continuous reordering of the product backlog
    • Always put it on the wall.


Sprint backlog template and example


Sprint backlog template is the template that can be used by the team for their sprint planning. The template enables the team to choose the top items in the product backlog and add them to their sprint. The sprint backlogs are the work that will be pushed into the development phase.

In essence, the sprint backlog template will make the process of developing sprint plans very easy and convenient for the team.

Scrum sprint backlog list are the tasks identified by the scrum team to be completed during the scrum sprint. In the sprint planning meeting, the team will select some numbers of product backlog items usually in the nature of user stories and identifies the tasks that are needed to complete each user story. The common question in the minds of some is when is the sprint backlog created?  In essence, the sprint backlog is created during the scrum print.

Comparing product backlog vs. spring backlog, the differences between product backlog and sprint backlog are notable. A product backlog is a list of all known user stories and features for a project; it is prioritized according to the business value while a sprint backlog is a time-boxed development cycle which is normally between 2-4 weeks.

Also, in the product backlog, user stories and features are added and removed from the list and they are maintained by the product owner while in sprint backlog, the development team and the product owner will select a few of the size estimated user stories and feature that will be implemented in the next sprint.


Release backlog


A release backlog is a subset of the product backlog that is planned to be delivered in the coming release; it can be in 3 – 6 months time frame. It will contain the same type of items as in a product backlog. The release backlog planning will begin with the product owner, the development team, and other stakeholders carefully analyzing the product backlog and then determine the product backlog prioritization and move these items to the release backlog.


Related Links…

Scrum Project Management

Project Gantt Chart

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